Deposit Date - Batch Entry on Payments

When entering a payment you have the option to apply a deposit date. You may not always know when you will be depositing the checks/cash into your bank account. If you need to apply a deposit date to your payments after they have been entered, you will want to use this Enter Deposit Dates screen. This screen will give you a list of payments, grouped by Post Date, that have not had a Deposit Date applied to them.

Navigate to Payments > Enter Deposit Dates.

Batch Deposit Layout

Payments on each date are combined using the check number, payment method, payment type, and payer/client name. This gives you a list of that can be easily matched to physical checks/credit card payments.

Filters

There are filters that allow you to reduce (or expand) the number of payments being displayed. The filters are as follows:

• Post Date Range: Only payments posted in the range are shown. This is not necessarily the date the payment was entered into the system.
• Payment Method: Payment types that are selected are being shown in the list. The available options are check, cash, credit card, and EFT.

Payment List

Payments listed are first grouped by the Post Date. This is very convenient for finding payments from a nightly deposit that you might have performed. Payments are then combined by check/auth number, payment method, payment type, and payer/client name. For example, if you post a 100-line ERA without a deposit date, it will show up on this list as 1 line.

Applying a Deposit Date

1. Select the checkbox next to each line you wish to apply a Deposit Date to. Alternatively, you can click Select: All for each Post Date. 
2. Enter a date into the Apply Deposit Date field.
3. Select Apply.

The payments disappeared from the list after I applied the Deposit Date. What happened?

This is normal. The list only shows payments that do not have a deposit date. For this reason, once you apply a deposit date, the payment will disappear from the list.