Batch Agency - Payment Entry

This screen allows you to enter and post agency payments to service lines with a balance.

1. Navigate to Payments > Enter Payment > Batch Agency.
2. Enter an Agency Name and select the name from the drop-down list. All sessions open to that agency will be generated below. 
3. You can use the Client and Date of Service filters to reduce the number of lines shown. This can be useful if you have several clients related to the agency. 
4. Optionally, you can uncheck the Auto-fill payment to sessions box if you want to manually assign the funds to each line.
5. Enter the Total Amount and corresponding payment information. This can include the payment method, received (post) date, check/auth date, check/auth number, and deposit date. 
6. Fill in the Pmt Amt for each service line you wish to apply payments to. If you use payment classes, you can select that for each line. Note: The Paid amount on each service line is the total of all payments and adjustments currently posted on the line (insurance, client, and agency).
7. Verify that the New Bal of each line and the New Unassigned are not negative amounts. The system will not apply the payments if this is the case. Important: Due to reporting limitations, it is not recommended to leave any unassigned agency payments. 
8. Select Apply Payments.

Click here for more information on Agency billing.